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Use case
Periodicals
Periodicals become easier to discover when articles, content structures and metadata are captured in a structured way.
Journals, conference proceedings and other recurring publications often contain valuable individual contributions that are not visible enough in the catalogue. Users are often not looking only for the title of a journal, but for specific articles, authors or topics.
Indexing periodicals makes this content easier to find. Imageware helps libraries capture article data, tables of contents and recurring structures efficiently and prepare them for catalogues or union systems.
Capture articles and recurring content structures
Periodicals often require description below title level: individual articles, contributions, authors, page ranges, sections or tables of contents. This information needs to be captured in a structured way so it can be searched and reused in downstream systems.
Depending on the collection, this may include journal issues, edited volumes, conference materials or serial publications. What matters is a process that simplifies recurring indexing tasks while remaining flexible enough for different publication types.
Many articles, recurring structures and a high indexing effort
Indexing periodicals can quickly become time-consuming. Each issue or volume may contain several contributions that need to be identified, separated and described with the right information. Author names, titles, page numbers, sections and other metadata need to be captured consistently.
When this process is largely manual, inconsistent data, repeated input and additional checking effort can easily arise. At the same time, the results need to be structured enough to be processed cleanly in catalogues, union systems or other target environments.
The challenge increases when large collections need to be indexed retrospectively or current periodicals are processed on a regular basis. In these cases, a workflow is needed that reliably supports capture, review and output.
Semi-automated indexing for article data and periodicals
Imageware supports periodical indexing with a workflow that connects digitisation, job management and structured data capture. Content can be captured, checked, enriched with metadata and then exported to defined formats or target systems.
C-3 plus is the central solution for the semi-automated indexing of article data, periodicals, conference materials and recurring content structures. It is technically based on BCS-2 and uses its capabilities for capture, post-processing, quality control and output.
mybib eDoc can manage jobs and the wider workflow. Requests are created, enriched with metadata, controlled and tracked through to output.
A typical workflow
Select the issue or collection
A journal issue, conference volume or other collection item is selected for indexing and created as a job.
Import or add metadata
Existing title, issue, shelf mark or holdings data is imported and completed where needed.
Capture and prepare the source material
If the content is not yet available digitally, the relevant pages or tables of contents are captured, processed and prepared for indexing in C-3 plus, based on BCS-2.
Index article data
C-3 plus captures articles, authors, titles, page ranges and other details in a structured way. Templates can be created for recurring layouts and publication types, helping to speed up the process and support consistent results.
Review and complete data
The captured information is reviewed, corrected and prepared for output.
Export the results
The indexed data is provided in the required formats and prepared for catalogues, union systems or other target environments.
Complete the job
The process is documented and completed. The indexed content is then available for discovery and reuse.
Articles become visible, searchable and reusable
With Imageware, libraries can index periodicals and article data in a more structured way. Recurring indexing tasks are better supported, data can be exported more consistently and content becomes more useful for discovery, catalogues and union systems.
As a result, users can find not only journal or volume titles, but also individual articles, authors and topics that are relevant to their research.
Especially relevant for library indexing workflows
Periodical indexing supports institutions that want to make content below title level visible and searchable.
Let’s talk about your periodical indexing workflow.
Whether you are working with journals, conference materials or article data, we can help you clarify the requirements and shape a workflow that fits your holdings, catalogues and target systems.