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Use case
Scan production
High-volume scanning needs clear workflows, consistent quality and results that are ready for the next step.
Scan production is not just about capturing materials quickly. What matters is how reliably each step works together: capture, processing, quality control, indexing, output and handover.
Imageware supports productive scanning environments with software that standardises recurring tasks, makes processing steps traceable and delivers results in the required quality and structure.
Process high volumes efficiently and consistently
Scanning service providers, digitisation centres and in-house scanning teams often work with high volumes, fixed quality requirements and changing project specifications. They need to handle different source materials, formats, target structures and delivery formats reliably.
At the same time, the process needs to remain clear for the people doing the work. The better the workflow is prepared, the fewer decisions have to be made manually during production. This reduces sources of error and helps ensure more consistent results.
Productivity should not come at the expense of quality
Bottlenecks can quickly arise when scanning workflows are not clearly defined. Manual rework, inconsistent file names, missing index data or incorrect output formats can slow down the entire process.
The challenge increases when several workstations, different customer specifications or multiple projects run in parallel. In these situations, teams need clear standards, repeatable workflows and tools that make quality control and output a reliable part of the process.
Standardised workflows for production environments
Imageware helps set up scanning processes so that recurring tasks can be handled in a structured and repeatable way. Materials are scanned or imported, images are processed directly, quality checks are carried out, index data is added and results are exported to defined formats or target structures.
BCS-2 is the central workspace for scan production. It supports clear workflows, batch functions, convenient post-processing, indexing and flexible output. This makes it suitable for standard production routines as well as projects with specific requirements.
When scan production is part of a larger job-based or project-based process, mybib eDoc can extend the workflow. Jobs, statuses, responsibilities and handovers can then be managed and documented across the entire process.
A typical workflow
Prepare the workflow
Project requirements, output formats, target structures and index fields are defined so production can follow clear rules.
Capture materials or import files
Documents, books, records or existing image files are brought into the scanning process.
Process batches
Recurring processing steps can be applied efficiently to larger volumes, such as cropping, rotating, deskewing or other image corrections.
Check quality
Digital objects are reviewed, corrected and approved for further processing.
Add index data
Metadata, structural information or barcodes help assign and process the results correctly.
Export the results
The finished files are provided in the required formats, folder structures or target systems.
Track jobs and handovers
In larger projects, statuses, responsibilities and handovers can also be managed through mybib eDoc.
Higher throughput, less rework and more reliable results
With Imageware, scan production becomes easier to plan and manage. Teams work in defined workflows, recurring steps can be standardised and results are delivered in the way customers, internal departments or downstream systems need them.
This creates a stable basis for productive scanning environments: clearer processes, consistent quality and less manual coordination effort.
For organisations with productive scanning workflows
Scan production is relevant wherever large volumes of source materials are processed regularly or clear quality and output requirements need to be met.
Let’s talk about your scan production workflow.
Whether you run a scanning service, an in-house scanning team or project-based digitisation, we can help you clarify the requirements and shape a workflow that fits your volumes, quality standards and target systems.